Project Administrator

Wolviston Management Services are delighted to be supporting our client in the appointment of a Project Administrator to join their project team on site.
This is a key support role within a live project environment, providing comprehensive administrative and coordination support to Project Managers, Site Supervisors and wider operational teams. The position plays a vital part in ensuring projects run efficiently, compliantly and to the highest standards.

The Role
As Project Administrator, you will be responsible for delivering accurate, timely and well-organised administrative support across all aspects of the project lifecycle. You will act as a central point of coordination for documentation, timesheets, reporting, meetings and site records, ensuring effective communication across departments and with clients.
Working in a fast-paced, safety-critical environment, attention to detail, organisation and professionalism are essential.

Key Responsibilities
Health, Safety, Environment & Quality

• Ensure compliance with all company and project safety, health, environmental and quality procedures
• Support SHEQ processes, including action and observation registers
• Assist with daily site inspections, diaries and related documentation

Project & Site Administration

• Provide general office administration including typing, filing, photocopying and record management
• Maintain accurate site records and internal server/client SharePoint documentation
• Manage department documentation control and filing systems
• Ensure cross-departmental communication is effective and accurate

Timesheets & Reporting

• Collate weekly site hours and prepare Excel-based timesheet workbooks
• Submit timesheets in line with internal procedures and deadlines
• Assist Project Managers with weekly and monthly project reports for client submission
• Maintain accurate project, plant and cost codes for correct allocation and reporting

Meetings & Coordination

• Arrange and support weekly and monthly internal and external meetings
• Collate agendas, minutes, reports and presentations
• Maintain a daily diary for submission to the line manager

HR & Training Support

• Assist with HR and training documentation as required
• Support site inductions for new starters and visitors, maintaining induction spreadsheets
• Assist with new starter documentation, including starter packs, contracts and role information
• Support uploading of holiday and absence forms

Additional Duties

• Assist with site QA and TQ documentation
• Support site waste tracking, including collation of tickets and duty of care notes
• Provide day-to-day administrative support to Site Supervisors and Operations Support teams
• Contribute positively to achieving overall project objectives

About You

• Proven experience in a site-based or project administration role
• Highly organised with exceptional attention to detail
• Confident using Microsoft Office, particularly Excel and Word
• Comfortable working in a busy, multi-disciplinary project environment
• Strong communication skills with the ability to liaise effectively across teams
• Proactive, reliable and able to manage multiple priorities