London-based Fine Art Auction House is looking for a bright, hard-working and responsible Auction Administrator to assist its Shipping, Administration and Accounts Departments.
We are seeking an energetic, accurate, and professional individual to support our accounting and shipping departments, from client registration to post-auction shipment. You will report to the heads of the administration, finance, and shipping departments.
You will assist in the management of a busy auction house, primarily organising the shipping of artworks, as well as during the auction period, registering bidders, verifying seller and buyer documents, and maintaining records of purchases and shipments.
You will receive general training on the company's anti-money laundering policies and procedures to support client KYC verification, sanctions compliance checks, and pre- and post-auction tasks in the shipping and accounting departments, including accounting bookkeeping, as well as various administrative support for the Director.
In the Shipping Department, you will handle customer requests for the delivery and collection of artwork, verify import/export documentation, maintain a daily shipping schedule, prepare quarterly Import VAT reports, and perform any other duties specific to this department.
The right candidate will have to be educated to at least a BA level in Business Administration, Accounts, or Logistic, have strong MS Office skills, and be able to work in Excel on an advanced level. In addition, candidates will be required to have a high level of written and spoken English, as well as experience in logistics and/or accounts.
Knowledge of Russian, as well as prior experience in accounting or shipping registrar roles within the Auction/Gallery business, is an advantage, but is not necessary. Introductory training on a specific aspect of the auction business will be provided on the job.
In return, you will have the opportunity to progress, deal with some of the most exclusive art pieces around the world, and be rewarded for your hard work.
