Posting number: N180-2526

Posting date: January 20, 2026

Closing date: February 2, 2026

Position: Executive Assistant to the Chief Financial Officer

Reports to: Chief Financial Officer

Location: Central Office

Primary function: Provide diversified administrative support to the senior executive

• Maintain schedule and appointments and resolve conflicts as needed.
• Compose and prepare correspondence and reports independently.
• Respond to incoming phone correspondence.
• Maintain budget for the Chief Financial Officer's department.
• Arrange meetings/conferences; assemble materials in preparation for meetings.
• Under the supervision of the executives, develop and implement procedures to improve efficiency.
• Maintain attendance records for all department staff.
• Assist in the preparation of Board agenda items and other reports/presentations.
• Order all supplies, equipment; prepare requisitions, standard invoices, receiving reports; complete payment process.
• Prepare Employee Reimbursement Request and accompanying documentation on behalf of executives.
• Develop and maintain an electronic library of materials related to the departments.
• Perform other related tasks as requested.

• High school diploma or GED supplemented by courses in secretarial training or business administration. Associate Degree in Secretarial Sciences preferred.
• Minimum five years of executive secretarial experience, preferably supporting the Director level or higher.
• Proficient in the use of Microsoft Windows, Excel, PowerPoint, Access and any other applicable programs and equipment. Knowledge of Internet/Intranet and MUNIS preferred.
• Must attend training to update computer skills as needed.
• Excellent verbal and written communications skills; bilingual English/Spanish preferred.
• Demonstrated ability to consistently make work decisions in accordance with department policies and procedures.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.
• Familiarity with Hartford Public School System policies and procedures preferred.
• Demonstrated ability to deal effectively, fairly and courteously with people, and to establish and maintain effective work relationships.
• Ability to take directives and follow through with initiative.
• Ability to exercise tact and courtesy in discriminating between callers who should have access to the executives and those who should be referred elsewhere.
• Demonstrated ability to maintain professional demeanor in stressful situations.
• Must be flexible to provide support periodically which may fall outside of the normal workday.

Certification requirements: Non-certified

Pay will be commensurate with experience level and education. Annual step increases contingent upon satisfactory performance and Board approval. Twelve-month work year.

The Hartford Federation of School Secretaries (HFSS) 125 Level Agreement. Annual Salary: $60,000-$73,000

To be considered, all internal and external applicants must fully complete a Hartford Public Schools' online application, which can be accessed through our Applicant Tracking System, Nimble, at https://app.hirenimble.com/jobs/hartford. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. Candidates will be contacted directly by hiring managers for interviews.

An Equal Employment Opportunity and Affirmative Action Employer, M/F/V/D

Note: This posting is intended to generate a talent pool for current and future opportunities and does not necessarily reflect vacancies. The description covers the principal duties and responsibilities and is not a complete listing of all duties or contracts. Relationships and responsibilities may change by the superintendent of schools.

• Career growth opportunities
• Loan forgiveness (full-time)
• Tuition reimbursement of $675 per credit, maximum 6 credits per year (full-time)
• Rich health care plan (including dental & vision) - (full-time)
• Life insurance (full-time)
• Local discounts and perks

Hartford Public Schools is a diverse community of scholars and staff; racially, socioeconomically, culturally, and more. Among our approximately 16,000 students, there are 88 languages spoken; 22% of our student population are English Learners. Over 85% of the population are students of color. At Hartford Public Schools, we are intentional in our work to recruit and hire staff of various backgrounds. As of the 2024-2025 school year, our staff identify as: Asian: 2% Black: 24% White: 46% Hispanic: 24% Other: 1% Not Reported/Unknown: 2%

Hartford Public Schools (Hartford, Connecticut) is a diverse community of educators and approximately 17,000 students attending 39 distinctive magnet, community, and neighborhood schools, located in the capital city of Connecticut. We are committed to being a leader in innovative urban education, cultivating equity and excellence for all of our students, closing the opportunity gap, and preparing students for college and life. We are committed to addressing systemic barriers to create a culture of equity that benefits all students. We are committed to recruiting, developing, and retaining a diverse team of culturally competent educators. We strive to have our team reflect the different perspectives of our families and community so that we can work together to overcome obstacles, close the opportunity gaps, and prepare our students for continuous success. We strongly encourage qualified candidates from diverse backgrounds to apply.